Careers

Now hiring for:

Front Desk Administrator

Please contact careers@alleypoyner.com if interested in learning more about this position at APMA.

Alley Poyner Macchietto Architecture is an Equal Opportunity Employer.

We Are:

Based in North Downtown Omaha, Alley Poyner Macchietto Architecture (APMA), has been a cornerstone of the Omaha architecture and design community since 1987. People, design, and community have always been at the heart of everything we do. We are steadfastly committed to this dedication and to the notion that we are better together:

Put People First
We foster a positive and inclusive culture by putting people at the center of everything we do.

Advance Design
We embrace the transformative power of exceptional design, believing it should be accessible to everyone, enhancing lives and leaving a lasting impact.

Build Community
Our work is rooted in building connections that make communities more vibrant, beautiful, and healthy by creating spaces that inspire and uplift those who interact within them.

You are:

An outgoing and proactive professional looking to join our administrative team! As the face of our front desk, you’ll play a vital role in shaping the experience of everyone who interacts with APMA, from clients and guests to APMA team members. Your role will be key in nurturing a positive office culture and leaving a lasting impact on those who visit APMA. With confidence, creativity, and compassion, you’ll anticipate the needs of both visitors and staff, ensuring each interaction embodies APMA’s dedication. This full-time, Monday-Friday, in-office position requires occasional flexibility for early morning or evening meetings

Your role includes:

+ Greeting all visitors with professionalism and warmth, ensuring a positive first impression.

+ Creating and maintaining a welcoming and enjoyable office environment for clients, guests, and staff.

+ Answering and directing phone calls.

+ Managing and distributing mail and deliveries.

+ Ensuring the office is clean and presentable throughout the day.

+ Coordinating the setup and breakdown of conference rooms for meetings and events.

+ Assisting with various special projects, research tasks, and other administrative duties as needed.

What you bring:

+ Strong verbal and written communication skills.

+ Exceptional organizational skills and the ability to manage multiple tasks in a dynamic, fast-paced environment.

+ Self-motivated and able to work independently with minimal supervision.

+ Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.

+ Prior experience with scheduling, conference room coordination, and general office administration is preferred.